Operate
Skip the learning curve. Let us build your infrastructure.
You invest in software to save time, not to spend weeks importing data or arguing with spreadsheets.
Operate is our white-glove implementation and management service. We don't just offer "support." We offer construction. Our team takes your raw data, asset lists, and operational workflows and builds a turnkey environment within the BidPointX platform.
We hand you the keys to a fully operational system. You just start the engine.
Enterprise Deployment
Best for: Large Corporations & Enterprises over 150 employees with up to 100 Employees.
Price: Contact for Custom Pricing (One-Time)
What's included? Everything in the Architect Deployment, as well as:
Dedicated Implementation Manager: A single point of contact who manages your entire rollout, holds weekly syncs, and ensures a seamless transition.
Custom Integrations: API access and custom-built bridges to connect our system directly with your existing ERP or accounting software.
On-Site Training: A deployment specialist travels to your primary location to conduct hands-on training for your admins and field crews.
Enterprise Security & SSO: Single Sign-On capabilities and advanced role compliance to satisfy strict corporate IT requirements.
Custom Analytics & Predictive Reporting: Tailored data dashboards and access to advanced predictive modeling for your specific operational timelines.
Phase 1: Deploy
One-Time Setup & Architecture
We architect your workspace, clean your data, and train your team. Choose the scale that fits your operation.
Standard Deployment
Best for: Single crews, small yards, and companies just starting their digital transition. Companies with up to 25 Employees.
Price: $1,500 (One-Time)
What’s included?
Data Migration: We import and structure your existing asset list (up to 500 items). We standardize your data to ensure consistency across every record, giving your team a clear, reliable foundation from day one.
Task Library Build: We configure your top 20 most-used operational tasks. This enables one-click estimating and optimized job completion from Day 1.
Tagging Strategy: We design your QR/Barcode system and generate the print-ready files for your assets.
The Handover: A 60-minute, recorded Zoom training session specifically for your crew (up to 25 Employees).
Architect Deployment
Best for: Growing fleets, multi-site operations, and companies with complex workflows. Companies with up to 150 Employees.
Price: $4,999 (One-Time)
What’s included? Everything in the Standard Deployment, as well as:
Full Data Migration: Unlimited asset and inventory import. We handle the heavy lifting of your entire catalog, standardizing all of your inventory items and assets for a clean deployment and start.
Workflow Design: Custom configuration of maintenance triggers, safety inspection forms, and automation rules.
Role Architecture: Setup of complex user permissions and hierarchy (Owner, PM, Foreman, Subcontractor, Vendor, Laborer) to protect your data.
The Handover: Two custom training sessions (Admin & Field) plus a custom video library recorded specifically for your staff to reference later.
Add-On: Legacy Server Extraction
Best for: Companies using QuickBooks Desktop, Sage, and/or on-premise servers.
Price: Starting at $2,500 (One-Time), consultation required prior to quote.
What’s included?
Secure Extraction: We securely remote into your legacy server to extract historical data, customer lists, and job cost codes.
Cloud Migration: We map your old data structures to the cloud. No data left behind.
Phase 2: Operate
Operate serves as your fractional IT department. We take over the backend management of your BidPointX environment, handling user roles, data integrity, and security protocols so you don’t have to. You build the business. We manage and run the systems that power it.
Ongoing Management & Fractional IT
The SysAdmin Subscription
Best for: Maintenance & Compliance
Pricing:
$1,499 (Monthly) - Foundation Tier
$1,999 (Monthly) - Framework Tier
$3,499 (Monthly) - Keystone Tier
What’s included?
User Management: You hire them, we onboard them. We handle all invites, offboarding, and permission settings.
Data Governance: We perform monthly audits of your environment to correct user-generated errors and ensure your data stays clean.
Executive Reporting: We build custom financial and operational report templates within BidPointX and deploy them for use in your environment.
System Integrity: We act as the gatekeepers. We ensure your configurations never break and your security protocols are never bypassed.
The CIO Subscription
Best for: High-growth companies that need strategy, automation, and priority speed.
Price: $5,999 (Monthly)
What’s included? Everything in SysAdmin, plus:
Quarterly Strategy Summits: We don't just email reports; we analyze them. Every quarter, we meet with your leadership to review asset ROI, identify "money leaks," and optimize your operational workflow.
Custom Automation Engineering: We build custom logic into your system. (e.g., "When a truck hits 50k miles, auto-email the mechanic, schedule a rental, and tag the asset as 'Maintenance'.")
Live Staff Training: New hires? We teach them. We host a monthly live 45-minute onboarding session for your new staff so you never have to act as tech support.
Priority Command Channel: You skip the line. You get a direct, priority communication channel to our senior implementation architects.